Executive Assistant/Part-Time (all humans)

Executive Assistant/Part-Time (all humans)

The future of banking is digital, and IT is the key to this change. Erste Digital is the digital enabler that drives innovative IT solutions for Erste Group, the leading banking group in CEE. Our service involves run the bank as well as change the bank activities. Our more than 2,000 IT experts and enthusiasts deliver best-in-class IT solutions and services to all Erste Group entities and directly to Erste Group’s more than 16 million customers.

Group Finance & HR Solutions as a division takes care of the digitalization of the business processes in the areas of accounting, procurement, financial consolidation, taxes, people & culture, and statutory reporting.

We’re looking for an exceptionally organized and proactive Executive Assistant for a part-time role to support our Division Head. In this highly visible role, you will be the driving force behind seamless calendar management, strategic scheduling, and high-level coordination across senior leadership. Whether it’s securing time with board members or navigating last-minute changes, you stay one step ahead and keep everything running seamlessly. You turn complexity into clarity.

What to do:

• Own and manage the Division Head’s complex and ever-changing calendar with precision and foresight
• Coordinate and prioritize meetings across multiple stakeholders, including meeting rooms and internal resources
• Organize and support larger division-wide meetings and sessions
• Take responsibility for end-to-end event management including scheduling, logistics and budget
• Support daily and monthly administrative and operational tasks of the whole division
• Keep the homebase an organized and welcoming space

You check these boxes:

• Completed commercial education, experience with office management and/or as an executive assistant or comparable qualification
• Fluency in German and English
• Confident use of MS Office including Outlook, Excel, Teams and Sharepoint
• Excellent organizational and time management skills, structured way of working
• High level of loyalty, reliability and a friendly, clear communication style
• Resilient, flexible and team-oriented
• Ability to operate with absolute discretion and handle sensitive information
• Strong sense of ownership, responsibility and service orientation
• The position is part-time, you need to be available 15-20 hours per week, the position is also suitable for a student

We offer a diverse and responsible role at the interface to senior management. You join a respectful working environment and a well-established team. We provide a comprehensive onboarding done by the long-standing role holder and numerous opportunities for further development and active contribution in the area of office management.

Why you will like us:

• Possibility to benefit and learn from an international, talented and passionate community at Erste
• Interest groups and clubs with opportunities to take part in discussions and projects
• Health Centre with a high standard of medical services during working hours
• Employee benefits with special conditions for financial services and insurances, supermarkets, clothing stores and many more
• Employee Referral Program
• A competitive and performance-related salary dependent on professional and personal qualifications; the minimum full-time equivalent wage is EUR 45,738 gross per year

The way we are:

Erste Group considers the diversity of its employees as key to innovation and success. As employer, everyone receives equal chances, irrespective of age, skin colour, religious belief, gender, sexual orientation or origin.