Team Assistant (G4)

Team Assistant (G4)

Organization: NEFW-Section on Decommissioning and Environmental Remediation

Primary Location: Österreich, Wien, IAEA Headquarters

Contract Type: Fixed Term - Regular, 36 months

Organizational Setting

The Division of Nuclear Fuel Cycle and Waste Technology comprises sections covering nuclear fuel cycle and materials, waste technology, decommissioning and environmental remediation, and research reactors. The Decommissioning and Environmental Remediation Section assists Member States in building capacity to decommission nuclear related facilities and undertake environmental remediation of radioactively contaminated sites.

Main Purpose

Reporting to a Section, Unit Head or Supervisor and providing support to a group of Professionals, the Team Assistant contributes to the efficient operation of the office by providing assistance and advice on administrative practices and procedures.

Functions and Key Results Expected

• Draft standard correspondence according to corporate communication guidelines and format letters, reports, technical documents, manuscripts, newsletters and other material.
• Search office files and records and select information for use in correspondence, reports, project or programme plans.
• Prepare graphs, charts and other visual aids for seminars, meetings, workshops and presentations.
• Maintain Records Office file lists, finding aids, paper and electronic files according to corporate standards.
• Arrange internal and external meetings, seminars and events, prepare invitation letters and working documents, and take minutes or notes.
• Make travel and hotel arrangements, prepare travel authorizations and claims, and compile cost estimates.
• Input, retrieve and assemble information using commercial or IAEA specific software applications.
• Maintain information databases, mailing lists, document tracking systems and management reporting systems.
• Provide support and backup to staff in executive offices.

Required Expertise

• Administrative Support: correspondence and written communication.
• Administrative Support: guidance and training for newly recruited office support staff.
• Proficiency in MS Office including Word, Excel, Outlook and PowerPoint, and ability to use databases.

Qualifications, Experience and Language Skills

• Completed secondary education.
• Minimum of four years of general office support experience, some of which in an international environment.
• Good oral and written command of English.
• Knowledge of other official IAEA languages is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 51,384, 6 weeks annual vacation, pension plan and health insurance.