Organisationsassistent*in

Organisationsassistent*in

At the University of Vienna, almost 11,000 personalities work together towards answering the big questions of the future. Around 3,000 are responsible for a variety of administrative tasks and thus support excellent research and teaching. We are looking for a/an Organisationsassistent*in.

37 Faculty of Business, Economics and Statistics

Job vacancy starting: 01.10.2026 | Working hours: 20.00 | Classification CBA: §54 VwGr. IIIa

Job ID: 6145

Your personal sphere of influence:

You will support the team at the Institute of Business Law, Private Law Department, and independently carry out administrative tasks related to personnel, budget, and teaching.

Your future tasks:

• You will support academic staff in organizing and administering their research and teaching activities.
• This includes organizing meetings, workshops, and travel; taking minutes and preparing data; assisting with the preparation of publications and events; and managing project budgets.
• You will be the central point of contact and handle German- and English-language correspondence with all interfaces.
• You will support visiting scholars and cooperation partners.
• You will administer the job posting and recruitment process and assist with onboarding new employees.
• You will update the website.
• You will manage the institute’s in-house library.

This is part of your personality:

• Professional experience in office management, preferably in an academic or university context.
• Completion of a general or vocational secondary or higher school, such as Matura.
• Very good MS Office skills, especially Word, Excel, and PowerPoint.
• Excellent German and good English skills.
• Experience with content management systems such as Typo3 and social media.
• Experience with SAP is an advantage.

Your working style: You enjoy working independently and in a structured manner, are service-oriented, and like finding solutions.

What we offer:

Work-life balance: Flexible working hours and, upon agreement, remote or hybrid work.

Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections: Your workplace in the center of Vienna is easily accessible by public transport.

Internal further training: Opportunity to deepen your skills on an ongoing basis with over 600 free courses.

Fair salary: The basic salary of EUR 2.759,2 full-time increases if professional experience can be credited.

Equal opportunities for all: We welcome every additional personality to the team.

It’s that easy to apply:

• Submit your CV and a short motivation letter.
• Submit the final certificate of your qualification.
• Apply via the job portal using the Apply Now button.

For content-related questions, please contact: daniela.hohenwarter-mayr@univie.ac.at

Application deadline: 06.09.2026