Senior Management Assistant - Aerospace (m/w/d)

It takes an airplane to get a person across the world – but a world of great minds to get an airplane off the ground. Today it is normal to step on a modern airplane and travel the entire globe within 24 hours. But it still takes hundreds of experts and specialists to get such an airplane ready for take-off. TTTECH Systems is on board too. If you come work with us in Vienna, so are you.

Senior Management Assistant – Aerospace (m/w/d)

In this role, you will act as a key organizational and communication hub, supporting our TTTECH Systems senior leadership team in a wide range of operational, administrative, and coordination activities. You will collaborate closely with internal stakeholders, customers, and external partners while ensuring smooth day-to-day business operations and enabling effective collaboration across the organization.

Your Tasks

• Provide comprehensive administrative and organizational support to a leadership team of eight senior managers
• Act as the central coordination and communication interface between management, employees, customers, and external partners
• Manage complex calendars, meeting schedules, workshops, business reviews, and leadership meetings across multiple stakeholders and priorities
• Organize domestic and international business travel, customer visits, leadership offsites, and internal events
• Prepare presentations, reports, meeting minutes, and other management documentation
• Support budgeting activities, invoice processing, purchase requests, approval workflows, and the administration of contracts and legal documents
• Ensure efficient information flow across the leadership team, proactively follow up on actions and deadlines, and contribute to the continuous improvement of administrative processes

Your Profile

• Completed commercial education or an equivalent qualification
• Several years of professional experience as a Management Assistant, Executive Assistant, Team Assistant, or in a comparable coordination role
• Proven ability to support multiple managers simultaneously in a dynamic and fast-paced environment
• Exceptional organizational and prioritization skills with strong attention to detail
• Ability to work independently, anticipate needs, and effectively manage competing deadlines
• Excellent communication, stakeholder management, and interpersonal skills, combined with a high level of discretion, professionalism, and reliability
• Advanced MS Office skills (Outlook, PowerPoint, Excel, and Word), SAP skills would be a plus
• Excellent command of English; German language skills are an asset

Our Offer

• Exciting work environment – be part of future high-tech innovations and cutting-edge technologies
• We are a team – flat hierarchies, open door policy, communication at eye level and hands-on mentality
• Central locations – our offices are located in the city center near Karlsplatz & Kettenbrückengasse, easily accessible via public transport and bicycle
• Benefits Package – lunch tickets, job tickets, numerous discounts, events and much more
• Work-life-balance – additional days off, home office, workcation and individual working time models
• Development & training – Individual onboarding program, TTTECH Academy and internal career opportunities

We provide an attractive and performance-based salary, which is based on your qualifications and professional experience. This position is subject to the Collective Agreement for Employees in the Metal Trade and we offer a minimum salary of € 59,000 gross per year. Actual compensation can be well above this standard.

TTTECH Systems SE, Schoenbrunner Strasse 7, 1040 Vienna, Austria, Phone: +43 1 585 34 34 - 0