Team Assistant for Professors and their international Research Groups

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• Full Time (40 h/w)
• Klosterneuburg near Vienna, Austria / Home Office possible
• € 3,000* gross/month – Position limited from 01.12.2026 until 28.02.2028 (extension t.b.d.)

Your Responsibilities

As Team Assistant, you will serve as the primary point of contact for up to six professors and their international research groups, providing support across all administrative and organizational matters. Your responsibilities will include:

• Efficient Office Management: Overseeing daily office operations and managing orders
• Travel management: Handling travel arrangements and processing travel reimbursement
• Guest Liaison: Acting as the main point for visiting guests, including organization of these visits (e.g., travel preparations, coordination of appointments)
• Meeting & Workshop Coordination: Organizing, preparing, and following up on meetings, workshops, and other internal events
• Collaborative Interface: Serving as a link between scientific and administrative departments, visiting scientists, cooperation partners, etc.

Your Profile

• Completed commercial training and at least two years of work experience as (team) assistant
• Interest in, but not necessarily experience, an international research/academic environment
• Very good verbal and written communication skills in English (institute’s language); proficiency in German is an advantage
• Strong office computer skills and ability to deal with a wide variety of topics
• Social competence, strong interpersonal communication skills as well as enthusiasm for working in a team
• High level of service orientation and exceptional organizational abilities
• Accurate and independent working style

ISTA is growing. Grow with us!

Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for conducting world-class research in mathematics, computer science, life sciences & physical sciences. We strive to recruit passionate professionals from across the world over all fields who strive to support our goal of excellent research. Located within a beautiful campus on the outskirts of Vienna, we offer multiple opportunities for personal growth in a stable working environment.

ISTA promotes a diverse and inclusive working environment and is committed to the principle of equal employment opportunity for all applicants, free of discrimination. All employment decisions at ISTA are based on job requirements, qualifications, merit and organizational needs. We strongly encourage individuals from underrepresented groups to apply.

Your benefits Education & training Cafeteria Childcare Free shuttle bus Multiple health offers Pension insurance APPLY NOW SHARE JOB POSTING

*This position comes with possible overpayment depending on education, qualification and work experience. For more information on how ISTA processes your personal data, please refer to www.ista.ac.at/data-protection.

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Clara Kaiser

Recruiting & Employer Branding

+43 2243 9000 2250

recruiting@ista.ac.at

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